Good documentation control is integral to a sustainable governance framework. An effective document control system not only establishes expectations for how the organisation should act and behave, but it also ensures accountability and transparency.
A clear document management structure supports managers to delegate and helps teams to understand the organisation’s requirements and their individual responsibilities. Importantly, good document control enables organisations to maintain a safe working environment, manage risk, scale and complexity, and remain compliant with industry standards.
There are a number of things that can stand in the way of organisations managing documents well. Difficulties can arise when there is no central management system and clearly delegated responsibility and accountability, or limited resources to maintain the currency of the organisation’s governance framework. And this inevitably leads to teams creating their own document management systems and referring to printed document trails as a fallback.
If you’ve been thinking about improving your document management system, here are nine essential requirements to keep in mind.
Need some more convincing on why good documentation control matters? Here’s some of the benefits you can expect.
Document control software such as LogiqcQMS can support organisations with building an effective document management system. As most organisations adapt to remote working, digital solutions can enable team members to access the latest approved version from any device, in any location.
The right software can support managers with delegating, communicating, and coordinating the review and updating of documents. At the same time, document control software can give confidence to the workforce that they have ready access to the organisation’s governance framework, while managing appropriate access to documentation.
Interested in learning more about how LogiqcQMS can help you with your document control requirements? Let’s start a conversation.